Assistant Volunteer Coordinator

We are hiring an Assistant Volunteer Coordinator to support our food redistribution programs. Information about how to apply and the job description are below:

How to Apply

Click this to download the employment application.

Email Your Resume and THIS APPLICATION to: [email protected] by Wednesday March 14th at 8pm.

We look forward to reviewing your submission. We will be in touch about the interview process.

This position is currently an assistant position but has responsibilities that are programmatic and communicative. We hope that with more time, this position will grow.

Job Description: Assistant Volunteer Coordinator (AVC)
Year: 2018
Part Time Hourly
20 Hours per Week at $12 per Hour;
3 consecutive days with possible midweek meetings, as negotiated.
Saturday and/or Sunday required.

Reports to:  Volunteer Coordinator

The Assistant Volunteer Coordinator (AVC) is responsible for supporting Boulder Food Rescue’s volunteer program by working with volunteers to accomplish daily operational logistics on specified days, while working to develop creative ways to appreciate, retain, communicate with and motivate Boulder Food Rescue’s team of 120+ volunteers.

The first and most important responsibility of the AVC is schedule and volunteer coordination on assigned days of the week. All other tasks and projects will be performed as time reasonably allows between daily logistical needs.

Qualifications: There are no formal qualifications for the position. We believe in the ability for anybody to learn new skills and knowledge. Individual applications will be reviewed on a case-by-case basis and evaluated based on merit and experience, with particular emphasis on leadership and communications skills, combined with a strong work-ethic and personal dedication and passion for the mission of the organization. Specific experience with communications, volunteering, coordinating volunteers, event-planning, or speaking / writing Spanish are helpful, but not necessary.

Specific Responsibilities

Logistical Coordination and Shift-covering: Once trained, the AVC will be responsible for coordinating day-to-day volunteer logistics for 3 consecutive days per week, including at least one weekend day (Saturday or Sunday), as negotiated with the VC. The AVC will be on-call to address any logistical problems on these days, and should be in Boulder or able to come to Boulder on short notice, in case of any last-minute needs to cover for volunteers. Logistics coordination responsibilities will include the following:

  • Ensure there is a volunteer assigned to every scheduled bike delivery shift and that every shift is completed as scheduled.
  • Complete any shifts for which a volunteer cannot be found or which is made vacant from last-minute cancellations or “no-shows” by volunteer.
  • Answer the BFR volunteer number and troubleshoot solutions to volunteer concerns and other immediate logistical problems. Assigned logistics days will be “on-call” and the AVC is responsible for answering or responding to the BFR volunteer number ASAP on these days.
  • Relay time-sensitive logistical changes or maintenance concerns to the appropriate volunteers.

The Food Rescue Robot: The AVC will update the “Robot,” with logistical changes, in coordination with the Spanish Language Recipient Coordinator, Program Director, and Food Donor Coordinator, as needed.

Volunteer Programs, Appreciation, Recruitment and Retention

Appreciation: Develop and implement creative ways of showing volunteer appreciation throughout the year (incentive programs, volunteer features, testimonials, volunteer event prizes, etc.)

Skilled Volunteer Engagement: Develop and direct systems of involvement for volunteers offering specialized skills (blogging, graphic design, photography, project management, etc.) or who would like to contribute in ways other than food deliveries.

Volunteer Survey: Create and coordinate the distribution of an annual Volunteer Feedback Survey. Work to implement improvements to the volunteer program, based upon survey feedback.

Materials: Manage the creation and distribution of volunteer resources, such as the Volunteer Handbook, Food Sorting Guide, or other documents deemed useful and necessary to the functioning of the volunteer program.

Event Volunteer Coordination: Recruit and coordinate volunteer logistics for tabling and outreach events which BFR is attending on assigned work days.

Volunteer Recruitment: Identify and pursue opportunities to recruit new volunteers from across Boulder, on an as-needed basis. This could involve coordinating flyering, speaking, or tabling opportunities at strategic times and locations.

Volunteer Communications: Create and send volunteer e-mail blasts for things such as volunteer program updates, protocol reminders, event announcements, or to solicit volunteers to fulfill a specific need of the organization.

Meetings, Schedulings: Meetings: The AVC and VC will meet two times per month to discuss volunteer relations, day-to-day logistical issues, and volunteer program-related priorities and progress. They will also have the option of attending weekly staff and/or logistics meetings to understand the work of Boulder Food Rescue to better do their job.

If there is a desire to shift work schedules, the AVC is responsible for communicating with the VC directly.

Other tasks and VC / AVC Mutual Support

The AVC may decide, as time allows, to perform other volunteer program-related tasks and projects not listed above, including assisting with volunteer event-planning, logistical coordination for additional days, and/or other tasks arranged with the VC or BFR staff. 

The VC and AVC positions are meant to provide mutual support for one another to accomplish the overall goals of Boulder Food Rescue’s volunteer program. The VC and AVC will work together to adapt, shift, and evaluate individual responsibilities, as is appropriate for the efficient functioning of the organization and each individual’s strengths, needs, preferences and well-being.

Physical Demands: This position works primarily on a computer scheduling shifts. If shifts are not filled, applicant must be able to help fill shifts themselves, which requires lifting food, biking food, and transporting themself from site to site. Thus, candidates should have some sort of reliable transportation (this can be a bike!)